Green Perspective
Payworks believes in participating in meaningful ways in the communities where our employees work, live and raise their families.
Select from a series of videos to learn how to better manage your payroll or outsource your HR & Time & Attendance.
Partnering with clients and other members of the business community, Payworks is building a new green perspective. The environmental impact of doing business is astounding. Our Go Green Printing Initiative is just the first step, as Payworks plans to incorporate environmentally-friendly policies into all aspects of business by working with our employees, suppliers, and our customers. Going green is our global responsibility.
Here are some of the ways that we have already improved our environmental impact:
Go Green Printing Initiative
Through the Go green printing initiative, Payworks offers clients who process their own payroll using our web product a 20% discount per payroll run, as well as a per employee charge, if no output is printed at Payworks. This allows our clients to receive their payroll reports, employee pay statements and tax forms all in an electronic format.
Did you know? On average, a single person consumes 96 pieces of paper a year simply by getting paid. Follow the link to use Payworks' Eco-Calculator: http://www.payworks.ca/smart/ and determine how much paper, trees, and kilograms of carbon dioxide emissions can be eliminated by switching to Payworks' paperless payroll service. For many clients it is more economical to print these documents on site. By eliminating the transportation, we can greatly minimize our carbon footprint.
In 2009, we introduced our digital media alternative to traditional paper files of year end forms. The media contains each client’s year-end forms, identical to the paper copy normally received, and can be easily printed for employees requiring a hard copy replacement. The digital media also offers a convenient and secure method of record retention.
As part of the same service, clients can request their full payroll reports on digital media. For record retention, back-up and accessibility, this service is available for all web and paper input customers.
National Service Centre
We have made a commitment to invite environmentally friendly practices into our everyday office activities to assist in reducing our environmental footprint. These simple but effective improvements include:
- We use our own product: our payroll is processed online, we are paid through direct deposit, and we receive pay statements and T4s electronically
- Recycling bins were placed at every desk in the office. These documents are shredded onsite and recycled
- A "Please print responsibly" tag was added to every email signature
- We conduct the majority of our training sessions via online sessions/webinars and Go-to-Meetings, saving on transportation costs and emissions, paper printing costs, etc.
- Dual-flush high efficiency toilets were installed in the washrooms at the National Service Centre in an effort to conserve water
- When necessary, we replace all lighting with energy efficient alternatives
- In lieu of mailing out paper holiday cards, Payworks sends out an electronic version and makes a donation to a national charity
- All copy paper used by the National Service Centre falls under the Sustainable Forestry Initiative’s Certified Sourcing label. http://www.sfiprogram.org
Working with our Customers and Suppliers to identify green solutions
As often as possible, Payworks promotes and encourages our clients to take advantage of our environmentally-friendly payroll options. As well, our commitment to environmentally friendly choices extends to the decisions we make when working with our suppliers.
- We promote our Go Green Printing Initiative and direct deposit payment options to all of our clients, in hopes of doing away with printing, mailing, transport altogether.
- When working with printing companies, Payworks always selects the more eco-friendly paper choice for our brochures, letterhead, and envelopes.
- Payworks leans towards ordering promotional items that are made of recyclable or renewable materials whenever possible.
- Payworks no longer prints our annual Payroll Guide and Calendar resource for our clients, instead making it available in electronic form on our website for anyone to download.
- Rather than print a paper copy of our client newsletter, this document is now sent out electronically.
- At Year End, Payworks encourages our clients to select digital media for their year end forms, as opposed to the traditional paper format.
