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reported the least amount of difficulty.
     In order to combat this trend, employers have been forced to rethink their strategies and tactics when recruiting potential employees. Companies have been employing aggressive marketing strategies to reach their targets.
     Advertising vehicles which were traditionally thought of as a means to sell products are now becoming a way for companies to recruit. They are attempting to reach their target audiences by means of radio, outdoor billboard and transit ads, postcards, flyers or brochures and collateral materials like posters and pamphlets. Career fairs and portable marketing booths are becoming commonplace and employers are increasingly dependent on employee referrals and third party recruiters.
     Employers are changing their benefits and adding incentives, internally, to make themselves more attractive for potential employees. Employers are appealing to a growing demand for a healthy work/life balance. For example, Encana, a Canadian oil company, is using its profits to start a program where workers get the first and third Friday of the month off. Companies are offering their own products and services as a means of recruitment. Hotel chains and airlines are offering free or discounted service for their employees and immediate family members. Non-profit organizations are offering free-memberships and academic institutions are offering tuition at no-or lowered cost. Other companies are providing recreational facilities, gym memberships and regular onsite visits by health professionals.
     The Internet has also become an essential recruiting tool with the emergence of job boards on organization websites and the websites of industry professional associations.
     As well, employers have begun targeting groups in their recruitment strategies. Statistics Canada says that recent immigrants have accounted for 70% of the total labour force growth over the past decade and a majority of them are skilled workers with expertise across a wide range of occupations.

 
     
QUESTION 1: How do I email pay statements to employees?
You can distribute employee pay statements by Email if you wish. This can be done for some or all employees.

To do so:

  1. Set up the email addresses for individual employees on the Employee Setup, Personal Information, Supplemental Information screen. Check the box above the Email labeled "Email statement". An employee must also have banking information set up for depositing the net pay.
  2. After a payroll has been produced, select Reports from the main menu, and then select Email/Print Statements.
  3. From the next screen, confirm or select the pay period for which statements are to be prepared, and then select Prepare Statements.
  4. The statement option selected in step 1 will determine whether the pay statements for individual employees will be printed or emailed. If an employee is receiving a cheque and not a deposit, that will be indicated in the list box below the statement or email options.
  5. You can drag employees between the two upper boxes, but if Email has not been set up and checked on the Employee Setup, Personal Information, Supplemental Information screen, the system will not permit you to drag the employee from the printed statement to the Email statement area.
  6. Check that your Email options (Mail Options) and printer options (Print Options) are set correctly.
  7. When selections and changes are complete, you can Email the statements (Send Email) and print the statements (Print).
      
QUESTION 2: How do I calculate a manual cheque?
To help you calculate a manual payment for an employee, use the employee payroll entries screen:

  1. Enter the employees hours or earnings and any other deductions or benefits aside from the standard source deductions.
  2. Run a preview, and print the employees pay statement from the previewed reports.
  3. Return to the employee payroll entries screen and remove/delete the information entered for the employee.
  4. To record a manual payment, under the employee payroll entries screen click on the Reversal/Manual Payments button.
  5. Select the employee that the manual payment applies to. Make sure manual payment is selected and not reversal payment.
  6. Record all of the details that make up the payment, including any benefits under each column as displayed on the printed statement.
  7. Click on the appropriate pay period that applies to the manual payment (for insurable earnings). Once the entries have been made the net pay displayed at the bottom right hand corner of the screen needs to display as zero. If a value other than zero remains under net pay field a payment will be created for the employee (and any negative balances will create an excess deduction).
  8. To balance to zero, enter the net pay amount that displays at the bottom of the screen under the other deductions column as a net pay deduction.
  9. When you have entered all the amounts applicable to the manual payment, the net pay running balance at the bottom of the screen should equal zero.
  10. Click save.

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