Our Payroll module is feature rich and will meet all of your payroll processing needs. Built on a single database, it brings together your data from across all modules to process your payroll efficiently and accurately every time.

Scalable

• Single or multiple locations
• Multi-user access with role based security
• Multiple pay frequencies
• Multiple Federal and Provincial Business Numbers
• Additional HR, Time Management, and Absence Management modules

Comprehensive Functionality

• User defined earnings, deductions and benefits with targets
• Accruals for vacation, holiday, sick, banked time
• Complete payroll preview functionality
• Future dated transactions
• Mass change module
• Statutory pay calculator
• Automatic triggers at key milestones such as probation periods
• Garnishment administration
• Complete year-end package including T4's and employer summaries
• Secure and confidential pay statement document attachment

Multiple Pay Options

• Direct Deposit (up to 5 accounts per employee)
• Cheque (regular or self-sealed ready for mail or distribution)

Employee and Manager Self Service

• New mobile-optimized employee self service
• Improve employee and supervisor engagement through timely access to personal information
• Employee entry and edits to personal information
• View and print pay statements
• View and print tax forms

Compliance & Data Retention

• Secure and efficient system access
• Automatic legislative updates done for you
• Automatic federal, provincial tax filing and WCB premiums
• Government remittances submitted directly to the Canada Revenue Agency (CRA) on your behalf
• Records of Employment (ROEs) submitted to Service Canada on your behalf
• Online data storage & archiving
• Employee edits to personal information
• View and print online pay statements and tax forms

Reporting & Analytics

• Standard and fully custom payroll reports
• Global Report Writer and Dashboards provide custom reporting and a quick visual snapshot of Key Performance Indicators
• Exportable payroll register and journal entry
• Access to one database with HR and Time & Attendance data

Industry-Leading Year-End Processing Tools

• User-friendly interactive year-end checklist
• Simplified YTD adjustments with instant tax form previews
• Convenient warnings widget
• Instant reports - no processing runs required
• Tax form information electronically submitted to CRA/MRQ on your behalf

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Enhance your Payworks Experience

• Add our Human Resource solution with Applicant Tracking to manage all your employee files from one central location
• Add our Time Management solution to intelligently schedule, manage employee availability, and capture hours worked through multiple data input options
• Add our Absence Management solution to efficiently track employee absences through an easy-to-use time off request system that integrates with payroll
• Add Mobile-Optimized Employee Self Service to view comprehensive employee pay information from any web-enabled device without the need for a separate app
• Add Workforce Analytics to ensure you’re making timely, data-driven decisions
• Add our Global Report Writer and Dashboards to build custom reports and access a quick visual snapshot of the information that matters most

Payworks’ Human Resources (HR) solution was designed to help you save time managing the employee lifecycle from recruitment to performance reviews. Administration is simplified and powerful reports can be created, all from within our integrated platform for a truly seamless experience.

Onboarding Tools

• Share information with managers and employees as new employees move through the lifecycle within an organization
• Engage new employees with a welcome email that is sent as part of the new hire process
• Provide important information such as an Employee Policy handbook and new hire forms through Employee Self Service
• Set up automatic notifications to other departments as needed regarding checkpoints or changes to an employee’s lifecycle

Employee Profile

• Quick access to personal contact information and emergency contacts
• Tombstone information at the top of the screen includes employee name, title and employment status
• Powerful search capabilities to find individual or a list of employees in a particular department or by status
• Notification emails sent when a change is made to information in the employee profile
• Configurable user-defined fields to manage unique information

Compensation & Benefits Management

• Pay scale set up
• Manage multiple benefit plans
• Mass benefits enrolment
• Configurable awards setup tracks bonuses and other allowances

Employee Profile Management

• Document attachment for electronic employee files
• Union membership information and grievance management
• Track Health & Safety Incidents

Reporting & Analytics

• Comprehensive library of standard reports
• Scheduled report generation
• User-friendly custom reports builder and dashboard

Talent and Performance Management

• Track employee skills and education as well as required licences or certificates
• Manage employee performance reviews including completion, follow-up dates and pay adjustments
• Manage documents and information related to reviews, coaching and disciplinary action

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Enhance your Payworks Experience

• Add our Human Resource solution with Applicant Tracking to manage all your employee files from one central location
• Add our Time Management solution to intelligently schedule, manage employee availability, and capture hours worked through multiple data input options
• Add our Absence Management solution to efficiently track employee absences through an easy-to-use time off request system that integrates with payroll
• Add Mobile-Optimized Employee Self Service to view comprehensive employee pay information from any web-enabled device without the need for a separate app
• Add Workforce Analytics to ensure you’re making timely, data-driven decisions
• Add our Global Report Writer and Dashboards to build custom reports and access a quick visual snapshot of the information that matters most

Our Time Management module lets you intelligently schedule, manage employee availability, and capture hours worked through multiple data input options, including timesheets, web time, and the S905 biometric finger reader. With automatic integration to payroll through a common database, reporting is easy.

Data Input Options

• S905 biometric finger reader clock
• uFace 800 facial recognition clock
• Mobile-optimized Employee Self Service Web Time
• Employee self service timesheet
• Software time clock
• Data entry timesheet
• Punch data imports (from POS systems meeting Payworks import specification)
• Special order: HP3000E hand reader clock

Employee Policy and Legislative Compliance

• Automated daily and weekly overtime calculations
• Preconfigured provincial rules with optional company overrides
• Statutory holiday pay calculations (including for casual employees)
• Punch rounding and tardy punch management rules
• Employee time off / entitlement management
• Shift premium rules
• Employee assignment of position/s, position/s rates, position pay grades

Integrated Scheduling

• Shift templates
• Position schedules
• Scheduling agent to help automate schedule generation
• Schedule change notifications
• Employee availability tracking
• Monitoring employee compliance to schedule

Employee Self Service

• Mobile-optimized Web Time with quick at-a-glance user punch history with GPS locations
• Mobile-optimized Timesheets are intuitive and include an hours summary table
• Maintain availability information
• View schedules

Manager Self Service

• Supervisor timesheet approvals
• Create and manage employee schedule
• Management Reports and Analytics
• Standard reports
• Custom Ad Hoc Reports

Reporting & Analytics

• No interfaces to manage - common database with Payroll, HR, Absence Management, and Self Service
• Robust standard reports
• Extensive ad hoc custom reporting and dashboard capabilities

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Enhance your Payworks Experience

• Add our Human Resource solution with Applicant Tracking to manage all your employee files from one central location
• Add our Absence Management solution to efficiently track employee absences through an easy-to-use time off request system that integrates with payroll
• Add Mobile-Optimized Employee Self Service to view comprehensive employee pay information from any web-enabled device without the need for a separate app
• Add Workforce Analytics to ensure you’re making timely, data-driven decisions
• Add our Global Report Writer and Dashboards to build custom reports and access a quick visual snapshot of the information that matters most

Payworks clients who choose to “Go Green” receive a discount off their basic and payment charge if no printed output is required. Go Green enables clients to receive all their output (payroll reports, employee pay statements and even tax forms at year-end) in an electronic format.

Clients can either print their employee's pay stubs themselves or employees can access them on-line using our secure Self Service application which is included in your quick quote at no extra charge.

Go Green is 100% paperless which means employees are paid by direct deposit. If from time to time you need to pay some employees by cheque, the Payworks system will automatically accommodate this request, print the required number of cheques and statements and we will courier directly to the client's office. In this instance, a courier fee of $14.50 would be applied.

Over 40% of Payworks customers choose “Go Green” as it's convenient, reduces paper consumption and carbon emissions.

Global Report Writer

• Global Report Writer creates custom reports that are quick and easy to generate from Payroll, HR, and Time Management
• Custom reports can be saved in a comma separated value (.csv) format
• Choose from graph or chart options along with sorting, grouping, totaling, and averaging

Dashboards

• Dashboard functionality is completely customizable by the user and provides a quick visual snapshot of the information that matters most
• Dashboards keep all of the information you need in one central location, reducing the need to run multiple reports to gather Key Performance Indicators
• Create Dashboards for your own personal use or share your Dashboards with other users to view or collaborate on with you
• Display the information you want to see by selecting from over 40 widgets available in our Widget Library
• Create multiple Dashboards, grouping related information on each to suit your needs
• Users will only have access to the employees, pay groups, and department information to which they are assigned, including security level access controls

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Enhance your Payworks Experience

• Add our Human Resource solution with Applicant Tracking to manage all your employee files from one central location
• Add our Absence Management solution to efficiently track employee absences through an easy-to-use time off request system that integrates with payroll
• Add Mobile-Optimized Employee Self Service to view comprehensive employee pay information from any web-enabled device without the need for a separate app
• Add Workforce Analytics to ensure you’re making timely, data-driven decisions

Our Absence Management module lets you intelligently and efficiently track employee absences through an easy-to-use time off request system that fully integrates with our Payroll and Time Management modules. Tracking your employees’ time away has never been this simple.

Smart and Efficient Functionality

• Integrated to Payroll, Employee Self Service, and Time Management for a seamless user experience
• Easy-to-use design and navigation
• Intelligent multi-day time off requests, including recognized weekends, holidays, etc.
• Manager access to employee accrual balances
• Manager and employee access to all historical information

Extensive Configuration Options

• Highly customizable administrative functionality
• Unlimited time off types with integration to payroll when applicable
• Establish company and employee-based defaults, including typical workweeks
• Configurable holiday calendars for different groups of employees
• Optional ability to configure approval authorization for Absence Management

Powerful Manager Toolset

• Manager request review dashboard
• Calendar provides a monthly snapshot of team availability at-a-glance
• Advanced filter capabilities to focus on absence types, departments, or specific people
• Summary tables of employee activity across all absence types

Mobile-Optimized Employee Self Service

• Time off request screens include a convenient balances table
• Employees can see their team’s time off with Shared Calendar
• Calendar view provides insight into a month at a glance with powerful filtering options and embedded request editing tools
• Clean design that supports both simple requests and complex multi-day time off requests

Reporting and analytics

• Robust standard reports
• Extensive ad hoc custom reporting and dashboard capabilities

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Enhance your Payworks Experience

• Add our Human Resource solution with Applicant Tracking to manage all your employee files from one central location
• Add Mobile-Optimized Employee Self Service to view comprehensive employee pay information from any web-enabled device without the need for a separate app
• Add Workforce Analytics to ensure you’re making timely, data-driven decisions

Applicant Tracking: Your Complete Hiring Solution

Payworks’ Applicant Tracking solution enables you to manage every part of the recruitment process from one central location. With 24/7 access and the support of a dedicated client service representative, Applicant Tracking streamlines recruitment activities from posting your first job, to selecting and hiring the perfect person for the role.

• Reduce legal and compliance-related HR risk
• Significantly reduce the time it takes to hire the right candidate
• Securely store employee files in the cloud with bank level security
• Job posting page with your company’s branding integrated to your website
• Comprehensive reporting functionality

Identify Top Candidates

• Track all communication with prospects and access this information anytime, anywhere
• Interview candidates in person, over the phone, or virtually using the Applicant Tracking video conferencing system
• Easily identify top candidates, take notes, rank candidates and much more
• Copy or move a candidate to another position or location
• Collect written, automated phone interview, or video responses to pre-screening questions

Hire Employees in a Fraction of the Time and Cost

• Stay compliant, save thousands of dollars and countless hours in the hiring process
• Distribute job postings to top job boards and social media sites in one click
• Automatically create scheduled interviews in your Outlook, Google, or Apple calendar

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Applicant Tracking Pro: Additional Benefits and More Functionality

Users looking for even more functionality and customization should consider Applicant Tracking Pro:

• Initiate a new job post with full requisition functionality
• Customize access levels for accounts using roles and permission settings
• Create unlimited email templates and incorporate into an infinite number of hiring workflows
• Evaluate new applicants using an unlimited number of customized ranking templates
• Share calendar view of application-generated tasks and events
• Using the company-specific database, view applicants and search based on tags, ratings, etc.
• Attach documents (such as assessments, cover letters, and more) to a candidate’s profile
• Add candidate resumes that were collected outside of Applicant Tracking Pro to jobs or the candidate database

Contact Payworks for an Applicant Tracking Pro estimate.

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Enhance your Payworks Experience

• Add Mobile-Optimized Employee Self Service to view comprehensive employee pay information from any web-enabled device without the need for a separate app
• Add Workforce Analytics to ensure you’re making timely, data-driven decisions

Payworks’ new Analytics solution enables you to evaluate your organization’s performance at a glance. Transform payroll costs, turnover, and timesheet and absence information into true business intelligence to ensure you’re making timely, data-driven decisions.

Easy to Use

• View your data using pre-built reports and graphs
• Apply filters to immediately view a subset of your data
• Drill down on a graph to see more details
• Change all graphs on the dashboard as you filter and drill
• Set bookmarks to keep favourite filters applied to reports

Powerful Information Views

• View data across multiple years
• Compare this year’s data with last year’s for the same period
• Use the combination of graphs to view the information in different ways at a glance
• Set filters to see the time periods you’re interested in
• Manipulate the data within the dashboards, reducing the need to export it

Integrated With Payworks Modules

• View collections of Payroll, Human Resources, Employee Time and Absence Management information
• Combine consolidated information across all modules
• Control user access as well as permissions to information within the reports using existing Payworks security

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Enhance your Payworks Experience

• Add Mobile-Optimized Employee Self Service to view comprehensive employee pay information from any web-enabled device without the need for a separate app